Organization is most important for maintaining a successful web site. Everything should be properly planned covering not just the navigation aspect but every aspect of the web site. The following points should be kept in mind for proper organization of the web site :
Start a site with a new folder - every site should be started off with a new folder. Make separate files for your old pages. Never try to overwrite a page. One may need to refer back to old files sometimes.
Keeping back up – Computers crash and files get lost quite often. Therefore it is important to keep back up for all the files both in digital and hard copy format. If sites are being created for third party, it is important to keep a copy of all the files.
Internal organization – It is advisable to keep files of different types such as graphics, text, html etc. under different folders instead of a general one in the server. Tree of directories should be created for the web site. Only the index file should be kept outside the directory tree. For better organization folder inside the folders must be created. The tree approach is not only helpful for the webmaster but also for the user who navigates the site. Within each folder also indexes can be created.
Site organization for the visitor - Three-click rule applies in this context. According to this rule every page may be found within three clicks otherwise the visitor will leave the site and go to some other. Try to analyze what the visitors may look for and accordingly design and organize the site. Here also the designing the navigation in a tree may help. Using site maps for visitors to guide them through the navigation process may also help to a great extent. Search tools can help the visitors by taking them to exactly what they want.
Consistent Organization of the Site – The use of fonts, icons and colours should be consistent throughout the web site. Consistency gives a sense of continuity and sets a good impression.
Regular updating of the Site – It is essential to plan a calendar for the whole year so the sites are regularly updated. The keywords, listing in the search engines, latest services added to the site, information provided in the web sites, and links to other sites need to be regularly reviewed and updated regularly.
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